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Tips to Organize a Seminar Checklist

A seminar checklist enables the organizer to iron out seminar details from the start to the end of the event.

The key objective why seminars are conducted is to educate or inform the audience about a specific theme or topic. It is through this gathering that companies, organizations or any institution that sponsored the seminar can convey the information that they want their audiences to know. Seminars are usually organized to launch company’s new product and services, to interview and hire new recruits, to orient and train employees and so on. Whatever the reasons are for organizing a seminar, preparing a checklist for the whole event can help you iron out the specific details. In effect, you will be able to run the entire seminar with utmost confidence.

Seminar checklist preparation tips:

• First determine what the seminar is all about. Are you launching a new product, training employees or hiring new job applicants? Then come up with a seminar theme. Your theme will serve as the basis of your seminar needs. If, for example, the seminar is about introduction of a new product, then you will include in your list sample products, posters, visual aids and other demonstration needs to support your objective.

• Include in your checklist the amount of budget allocated for the seminar. Knowing how much budget is intended for the event will help you decide on the seminar venue, furniture rentals and the needed equipment.

• Registration details should also be specified on your checklist. Include also in your list sponsorship requirements, public relations, promotions and advertising needs.

• Make a detailed layout for the seminar. Think of the podium location, the seating arrangement, the staging, the registration table, the signs and so on.

• Depending on the seminar’s theme and the length of time, you have to include in your list whether you need technical support, guest speakers, additional staff, florist and caterer. Beverages, foods and utensils should all be reflected in your checklist.

• Determine all the requirements that you will need in the presentation proper. This will include electricity and cabling, laser pointer, projectors, projection screen and the content of the presentation itself.

• Aside from materials that you will need, it is also part of your task to furnish attendees of materials that they will need to reinforce their understanding of the seminar. Upon arrival or before the start of the seminar, provide them with pen, notepad, hard copy of the presentation, manual, marketing materials, speaker’s contact information, seminar feedback survey, sample products, if any, and more.

• Minor details such as name tags of speakers, registration roster and bottled water for the speaker at the podium should also be included in your checklist.

Having a checklist will enable you to organize the event successfully from minor to major details of the seminar.

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